CITI Human Subjects Protection Training

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Who Must Complete CITI Human Subjects Protection Training?

How to Register and Complete Training

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Refresher Training

CITI Training From Other Sites

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Who Must Complete CITI Human Subjects Protection Training?

All Key Study Personnel at UCSF or its affiliated institutions must complete human subjects protection training on the Collaborative Institutional Training Initiative (CITI) website. IRB approval of any individual application is contingent upon the fulfillment of this requirement.

UCSF Key Study Personnel (KSP) include the Principal Investigator, other investigators and research personnel who are directly involved in conducting research with study participants or who are directly involved in using study participants’ identifiable private information during the course of the research.

Key Personnel also include faculty mentors/advisors who provide direct oversight to Postdoctoral Fellows, Residents and Clinical Fellows serving as PI on the IRB application.

CITI human subjects protection training is only mandatory for KSP. However, we recommend that anyone involved with human subjects complete CITI training or similar human subjects protection training. IRB members, HRPP staff and Institutional Officials also must complete CITI training. 

The UCSF CITI completion list and the SFVAMC list show which individuals have current training.

How to Register and Complete Training 

Note: If you are a SFVAMC researcher, you do not need to complete the UCSF course.

How to Register on CITI

1. Register and select University of California, San Francisco as your affiliate organization

On the CITI site, click the Register button. In Step 1, type in University of California, San Francisco as your organization affiliation. 

2. Fill in your name and email address, entering the same email you use in iRIS

In Step 2, enter your name and email address.

Your UCSF or SFVAMC CITI training record is linked to your account in iRIS, the IRB’s online submission system. The two accounts are linked by email address, so your email address in CITI must match your email address in iRIS. If necessary, you can update your email address in CITI or in the "My Account Information" section of iRIS under "My Assistant." 

3. Complete the user name and personal profile sections, and specify if you want to receive Continuing Education credits (fee applies)

In steps 3-6, enter a user name, password, security question and personal profile info. You also can choose to receive Continuing Education credits, which are available for a fee that is paid by the learner. You only need to answer the required questions in these sections.

Note: Individuals who are not employed by UCSF can complete the training if their institution does not offer human subjects training. 

4. Select the "Human Subjects Protection Training" course (option 1) — GCP and RCR training are OPTIONAL

You will be given three curriculum options. The only course required by the IRB is option 1, Human Subjects Protection Training. 

While beneficial, the Good Clinical Practice (GCP) and Responsible Conduct in Research (RCR) courses are optional for the IRB. Some units on campus ask their staff to complete the GCP and RCR courses.

Some federal awards require that grantees undergo education in the responsible conduct of research. To meet this requirement, researchers should register and complete the CTSI RCR Course.

FAQs: Completing the UCSF CITI Human Subjects Protection Training Course

How many modules are required?

You will be required to take 5 core modules and 2 modules of your choosing. You can take additional optional modules on other topics, if you wish.

How long does the Human Subjects Protection Training course take? Can I stop and start again later?

Most users complete all of their required modules in 2-4 hours. You can stop and begin anytime. Save your work before you exit, and remember your user name and password.

How do I obtain a certificate of completion?

After you finish the course, CITI will issue a completion report. Keep a copy for your records and give a copy to members of your administrative team who need it for their records. Your collaborators also can confirm that your training is current in iRIS or by viewing the UCSF CITI completion list or the SFVAMC list.

The IRB will be able to confirm that you have taken the training, but will not be able to print off your certificate for you. The Office of Sponsored Research also can confirm your training by looking online. 

You can print the completion report any time from your learner menu: CITI menu

Refresher Course 

The UCSF CITI Human Subjects Protection Training course is valid for 3 years. You can renew your training easily by taking any 3 modules of your choosing. You will receive email reminders from CITI prior to expiration, but also keep track of your training expiration date.

SFVAMC CITI training and the optional UCSF GCP training also are valid for 3 years.

Completing a Refresher Course

1. Login and select the refresher course from the UCSF courses section

After you log into CITI, the Human Subjects Protection Training refresher course (e.g. Stage 2, 3 or 4) will appear in the UCSF courses section. Click on the title of the course to begin.

Important note: The refresher course will only be available 90 days prior to your expiration date.

2. Complete three modules of your choosing to renew

You will be asked to select and complete any 3 modules of your choosing. Doing so will renew your CITI human subjects protection training requirement for another 3 years. Note: GCP or SFVAMC refresher courses may have different requirements.

CITI Training From Other Sites

What are the CITI training requirements for SFVAMC investigators and staff?

The SFVAMC requires regular training for all individuals engaged in research with human subjects, their tissue or data. If you are working at the SFVAMC, we recommend completion of the VA CITI training, which will meet UCSF’s requirements.

There are other education requirements for the SFVAMC, so ensure you and all members of your research team are current with those requirements. Contact the VA directly with questions.

What if I am transferring from another institution at which I completed CITI training?

Your previous CITI training may be valid at UCSF, depending on a number of factors. Follow these steps:

  • Log on to the CITI site with your current login information.
  • Add University of California, San Francisco as an affiliate organization and then enroll as described here.
  • CITI will review the modules you previously completed and the date(s) on which you took them. CITI will ask you to complete any modules required by UCSF that were not required by your previous institution and/or modules that are no longer eligible to be transferred.

Do collaborators at other sites need to complete the UCSF CITI Human Subjects Protection Training course?

Collaborators only need to complete this training if UCSF has agreed to act as their IRB of record. If outside collaborators have received their own IRB approval, they do not need to take the UCSF training and should defer to their own IRB's educational requirements.

Forgot Login Info or Questions?

If you forget your user name or password, click the "Forgot Username or Password" link on the CITI website. The UCSF IRB staff do not have access to your password. 

Contact us at 415-476-1814 or IRB@ucsf.edu if you have questions. The CITI Support Center also provides resources and answers to frequently asked questions.